Office Specialist

Job description

About us

GetInData | Part of Xebia is a leading Polish expert company delivering cutting-edge Big Data, Cloud, Analytics, and ML/AI solutions. The company was founded in 2014 by data engineers and today brings together 120 big data specialists. We work with international clients from many industries, e.g. media, e-commerce, retail, fintech, banking, and telco, such as Truecaller, Spotify, ING, Acast, Volt, and Play, Allegro. Our clients are both fast-growing scaleups and large corporations that are leaders in their industries.
We maintain a laser focus on data technologies, cultivate a very strong engineering culture and support extensive knowledge sharing both within a company and outside through meetups, conferences, and contributions to open-source.
We are a go-to partner for companies that need tailored and highly scalable data processing and analytics platforms that give a competitive advantage and unlock the full business potential of their data.

In 2022 we joined forces with Xebia Group to broaden our horizons and bring new international opportunities to our specialists and customers. Find out more here.

About role

Are you a skilled multi-tasker with a passion for creating a positive workplace culture? Do you thrive in a fast-paced environment and enjoy working with people? We're seeking a talented and motivated Office Specialist to join our team and play a key role in our daily office operations. As the Office Specialist, you'll be responsible for keeping our office running smoothly and efficiently. We're looking for a team player with excellent communication skills and a can-do attitude. If you're eager to take on new challenges and make a meaningful impact in our organization, we encourage you to apply today!

Job responsibilities:

  • Warmly welcome and direct visitors while providing helpful responses to their inquiries
  • Efficiently manage the office calendar, skillfully schedule appointments and arrange meetings and organize business trips
  • Ensure the office is always kept tidy and organized to create a conducive work environment
  • Share your ideas in daily cooperation with Marketing, HR, and Finance teams
  • Be the Guardian of our office processes by being in the office from Monday to Friday


  • Relevant experience in office management or administration
  • Experience in organizing business trips (booking tickets, hotels, transfer from the airport, etc.)
  • Excellent English and Polish communication skills, both verbal and written, to facilitate smooth communication
  • Good knowledge of Microsoft Office tools such as Excel, Word, and PowerPoint
  • Ability to be present in the office from Monday to Friday
We offer
  • International markets, customers, and projects

  • Work from the office located in the heart of Warsaw 

  • Co-financing sport card

  • Co-financing health care

  • All equipment needed for work